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What you need to know about dispensing medicines.

What you need to know about dispensing medication

Dispensing refers to the process of preparing and giving medicine to a named person on the basis of a prescription. It involves the correct interpretation of the wishes of the prescriber and the accurate preparation and labelling of medicine for use by the patient. No matter where dispensing is done or who does it, any error or failure in the dispensing process can seriously affect the care of the patient. Dispensing is one of the vital elements of the rational drug use.

CORRECT DISPENSING PROCEDURE:

  • Ensure that the prescription has the name and signature of the prescriber.
  • Ensure that the prescription is dated and has the name of the patient.
  • Avoid dispensing without a prescription or from an unauthorized prescriber.
  • Check the name of the prescribed drug against that of the container.
  • Check the expiration date on the container.
  • Calculate the total cost of the drug to be dispensed on the basis of the prescription where applicable.
  • Inform the patient about the cost of the drug.
  • Issue a receipt for all payments.
  • Hand over the dispensed drug.
  • Educate the patient on dosage and prescription compliance.

DISPENSING ERRORS:
Some of the common dispensing errors are:

Look-alike and sound-alike drug names can lead to the unintended interchange of drugs that can result in patient injury or death.
Incorrect selection of a drug name that may appear close when entering orders into electronic order entry systems my lead to incorrect dispensing.
CAUSES OF DISPENSING/MEDICATION ERRORS:
Wrong prescription evaluation
Poor handwriting of the prescriber
Inadequate knowledge regarding drug usage and treatment
Inadequate knowledge regarding the adverse effect(s) of the drug
Unsafe working environment, lack of communication and a non-co-operative staff
Incorrect abbreviation use
Look alike – Sound alike drugs (LASA)
Incorrect dosage and dosage form
Similar packaging and labeling
Wrong labeling

STRATEGIES TO MINIMIZE DISPENSING ERORRS

Although errors can’t always be prevented, they can be minimised. The following measures can be taken to prevent the errors from happening:

  1. Confirm that the prescription is correct and complete: It is important to call the prescriber to clarify any uncertainties or doubts regarding the prescription, if any.
  2. Beware of look-alike, sound-alike drugs: A new, unfamiliar drug may be read as an older, more familiar one. Some of these errors can be fatal.
  3. Be careful with zeros and abbreviations: Misplaced zeros, decimal points, and faulty units are common causes of medication errors due to misinterpretation. 
  4. Organize the workplace: Proper lighting, adequate counter space, and comfortable temperature and humidity can help facilitate a smooth flow from one task to the next, thus reducing the chances of dispensing errors.
  5. Reduce distraction when possible: Avoid multitasking and distractions. Improve the internal environment
  6. Focus on reducing stress and balancing heavy workloads: Regular breaks and responsibilities. 
  7. Take the time to store drugs properly: Store lookalike drugs away from each other. Lock-up drugs with a high potential of error.
  8. Thoroughly check all prescriptions: Repeated checking and counterchecking is an important strategy to minimize dispensing errors. It is advisable to have the rechecking done by another person, typically a pharmacist. If this is not possible, delayed self-checking rather than continuous self-checking is an alternate strategy.
  9. Always provide thorough patient counseling/ guidance: Counseling should also include the instructions on how to take the medication and appropriate route of administration. Educating patients about 

Reference:
http://apps.who.int/medicinedocs/documents/s19607en/s19607en.pdf
Management of Drugs at Health Centre Level – Training Manual, Essential Medicines and Health Products Information Portal, A World Health Organization resource. Available at: http://apps.who.int/medicinedocs/en/d/Js7919e/8.4.2.html
Zaida Rehman, Rukhsana Parvin, Medication Errors Associated with Look-alike/Sound-alike Drugs: A Brief Review Journal of Enam Medical College, Vol 5 No 2 May 2015.
Rama, P. Nair, et al.,10 Strategies for Minimizing Dispensing Errors , Pharmacy Times. Available at: http://www.pharmacytimes.com/publications/issue/2010/january2010/p2pdispensingerrors-0110
Adapted from Chapter 30, Ensuring good Dispensing Practices, Management Science for Health. Available at: http://apps.who.int/medicinedocs/documents/s19607en/s19607en.pdf
Dispensing your prescription medicine: more than sticking a label on a bottle, The Pharmacy Guild of Australia, Version: June 2013_00374B.
Available at: http://www.guild.org.au/docs/default-source/public-documents/issues-and-resources/fact-sheets/the-dispensing-process.pdf?sfvrsn=0
Good Dispensing Practice Manual, The Hong Kong Medical Association, July 2005. Common Abbreviations used and not to be used in medication Orders. Available at: http://stedmansonline.com/webFiles/Dict-Stedmans28/APP0708.pdf
“TOXICOLOGY AND EXPOSURE GUIDELINES .” TOXICOLOGY AND EXPOSURE GUIDELINES , p. 1., ehs.unl.edu/documents/tox_exposure_guidelines.pdf.

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